The call has gone out for volunteers to make the Fall Art Show & Sale a success from September 22-24. Yes it’s EARLY this year, and time is flying! Please lend a hand wherever you can. Email OliverCAC@gmail.com
Last year we had terrific crews, so generous and helpful, and really made the show a success! You may be on this mailing list because you were so great in a previous year! 🙂 Please tap a friend or colleague to join you, or ask your art groups, even adult children! Sometimes it’s fun to share a shift with someone you know. All the shifts are fun, simple, and suit different personalities.
SHY? FIRST TIME? Invite a friend or family member to share your shift. We email written guidelines in advance. No one works alone or unsupervised. Take a quiet shift like reception or balloting.
SOCIABLE? Join one of the teams like setup or display or be a greeter. There’s a real sense of accomplishment and pride. We strive to keep things fun and friendly.
NO EXPERIENCE REQUIRED: You do not have to be an artist. We team up new people with someone more experienced.
SHIFTS: Most shifts are 3 hours. Many people sign up for more than one, to sample a few different aspects of the event on different days.
NOTE: Sunday volunteers receive a free entrance to the Festival of the Grape.
FRIDAY September 22 (6:00 – 9:00 p.m. or earlier): Min 8 people
SET UP CREW: Loading and SetUp: Load up, transport, unload, and set out display materials: grids, plinths, tablecloths, decorations …. . We should have a big trailer pre-loaded (fingers crossed!). Nothing heavy. Light decor jobs too: setting tables, hanging grid cloths. Often done by 8:00 p.m.
SATURDAY September 23: ART INTAKE & DISPLAY Min. 12 – 15 people
Art Intake & Movers (8:00 – 10:00 a.m.): Help move incoming artwork to category areas in hall. This is easy!!
Display Team (10:00 a.m. – 2:00 p.m.): Oooh! This is fun! Arrange artwork around the hall. Work in pairs. Make the place beautiful! A good eye for colour and arranging helps.
You can stay for both if you like! Bring a bag lunch. Often finished by 1:00 p.m.
SATURDAY September 23: ART SHOW teams (3 – 6 p.m. and / or 6 – 9 p.m.)
Lobby Greeters: greet visitors, promote wine fridge draw, sell draw tickets, accept entry donations
Art Show Greeters: Greet visitors, offer art catalogue and ballot, accept completed ballots
Ballotters: tally votes for art show winners. (5:30 – 8:30 p.m.) Quiet and easy. Lots of time to tour the display between counting ballots! Artists welcome but you will not count your own category.
Art Show Helpers: stroll the exhibit, chat, answer questions, give directions, keep art secure, help sell art. Great opportunity for artists to mingle with admirers!
Reception: lay out desserts, fruit, make punch. (1 – 3 people, approx 6 – 9 p.m.)
Information / Sales Table: hand out art information, sell memberships (co-ordinate with art sales person)
SUNDAY September 24: ART SHOW teams (12:00 – 3:00 p.m. and / or 2:30 – 5:30 p.m.)
Lobby Greeters: raffle off a wine fridge, take entry donations
Art Show Helpers: stroll the exhibit, chat, answer questions, give directions, keep art secure, help sell art
Information / Sales Table: hand out art information, sell memberships (co-ordinate with art sales person)
SUNDAY September 24:ART RETURN / CLEANUP
Art Return (4:30 – 6 p.m.) Secure all doors, usher out visitors. Return artwork to artists.
Cleanup Crew (4:30 – 7:30 p.m.) Dismantle grids, fold linens, sort and pack up supplies. Goes pretty quickly if we have a big crew!
PERK ALERT: Often the same people who set up like to clean up as well. This gives Friday people a chance to enter the Festival of the Grape on Sunday before their shift! Just have fun in moderation please.
This is a HUGE event, needing many helpers to make it successful. Please lend us a hand! It is well worth the effort with pride in a job well done. Email OliverCAC@gmail.com
