OLIVER COMMUNITY ARTS COUNCIL
BOARD OF DIRECTORS MEETING
Wednesday, September 16, 2009.
Quail’s Nest Arts Centre
Present: Esther Brown (President), Stephanie Salsnek (Vice President/ FCA Liaison), Jack Bennest (Treasurer/FOTOL Liaison); Linda Blaschuk (Rotary Auction, Oliver Arts and Crafts Sale Liaison), Heather Fink (Sage Valley Voices Liaison), Sally Franks (Rentals, Desert Sage Spinners & Weavers Liaison), Jan Kreut (Membership), Penny Ruddy (Finance Committee, Double O Quilters Liaison), Steve Staresina (Operations, Oliver Sagebrushers Liaison)
Regrets: Penelope Johnson (Secretary/SOCS Liaison), Brian Mapplebeck (Country Market A-Fair Liaison), Jennifer Mapplebeck (SOAP Liaison)
Guest: Dorothee Birker (Assembly of BC Arts Councils)
1. CALL TO ORDER: E. Brown called the meeting to order at 5:30 p.m.
Guest speaker Dorothee Birker outlined possibilities for a new way of thinking on the acquisition of funding for the arts. Her 20 minutes presentation was much appreciated and she was thanked for coming so far to see us. She attended the entire meeting. Birker serves as Arts and Cultural Officer for the Central Okanagan’s Economic Development Commission in Kelowna.
2. ADOPTION OF AGENDA
MOTION: That the agenda for the Board meeting of September 16, 2009 be accepted as circulated. written.
Moved: P. Ruddy Seconded: S. Franks Carried
3. ADOPTION OF MINUTES
MOTION: That the minutes of the Board meeting on Wednesday, August 19, 2009 be adopted
MOTION: That the minutes of the Special General Meeting on Monday, August 24, 2009 be accepted as circulated.Moved: J. Bennest Seconded: J. Kreut Carried
4. CORRESPONDENCE: None
5. TREASURER’S REPORT
J. Bennest distributed his report to the end of August with total value in all accounts of $29,605.31. One error was noticed and corrected.
MOTION: That the Treasurer’s report dated August 31, 2009 be approved as amended and further that the actions taken by the Treasurer on behalf of the Society be authorized and the bills be paid.Moved: J. Bennest Seconded: L. Blaschuk Carried
6. BUSINESS ARISING FROM THE MINUTES
(a) Board Retreat: Dates, Topics: Location deferred. Dates of Tues Nov. 17th and Wednesday Nov. 18th were chosen. Proposed facilitator will confirm if she can come in early October.
(b) Power Point Presentation: Tabled.
7. COMMITTEE REPORTS
(a) Finance Committee: A letter received from the BC Government has refused to grant the Direct Access Program funding request for $13,000 for Quail’s Nest renovations, as part of sweeping cuts to arts and culture.
Most of the material for the BCAC grant application is complete. E. Brown, H. Fink and P. Ruddy will get together and put on the finishing touches.
(b) Fundraising: Ladies’ Wine and Life Workshop raised $180 for the Quail’s Nest Arts Centre. Thanks to the efforts of Beth Garrish, Life Coach for her entertaining program.
ACTION: S. Franks will submit bills for wine.
Kiwanis Market signage has been completed and Kiwanis is happy with the work to date. Murals are to be completed soon. J. Kreut indicated that Kiwanis would like to pay out the obligation by September 30th.
Three security doors have arrived for installation. Approx Cost: $3000 approved previously.
MOTION: That the OCAC purchase screening for all windows up to $2200.
(d) Publicity: The Board agreed to delay work on creating a regular Arts Page in the Oliver Chronicle until a new Chronicle editor has been hired .
MOTION: That the OCAC purchase a $350 full colour page ad in the Oliver Business Magazine.Moved: J. Kreut Seconded: S. Staresina Carried
Deadline for commitment is October 7 and publication date is October 21. Penelope and Jack were offered as volunteers to write and prepare the ad.
ACTION: H. Fink will contact Esther Seidel, advertising, at the Oliver Chronicle.
(e) Performance: Music in the Park report tabled to November Board meeting.
(f) Fall Art Show:
ACTION: J. Kreut will contact V. Friesen and work with him on a OCAC visual display
8. NEW BUSINESS
(a) Tree Planting: J. Kreut volunteered her husband Wayne to clean up front yard at Quail’s Nest with weed-whacker and environmentally safe weed killer. Sally reported that the Oliver Sagebrushers will then install four trees in pots to give the front a new look.
(b) New Member Groups: Tabled.
9. NEXT MEETINGS
Arts Jam! Monday September 28 9:30 a.m. QNAC
Board Meeting Wednesday October 21 5:30 p.m. QNAC
Esther Brown will not be here for next Board Meeting October 21/09 and the meeting will be chaired by Vice President Stephanie Salsnek.Arts Jam! Monday October 26 9:30 a.m. QNAC
MOTION: That the meeting be adjourned, at 8:00 p.m.
Moved: E. Brown Carried.