Present: Esther Brown (President), Jack Bennest (Treasurer/FOTOL Liaison), Heather Fink (Finance Committee, Sage Valley Voices Liaison), Sally Franks (Rentals, Desert Sage Spinners & Weavers Liaison), Jan Kreut (Member Group Publicity), Brian Mapplebeck (Country Market A-Fair Liaison), Jennifer Mapplebeck (SOAP Liaison), Steve Staresina (Operations, Oliver Sagebrushers Liaison)
Regrets: Stephanie Salsnek (Vice President/ FCA Liaison), Penelope Johnson (Secretary/SOCS Liaison), Linda Blaschuk (Rotary Auction, Oliver Arts and Crafts Sale Liaison), Penny Ruddy (Finance Committee, Double O Quilters Liaison)
1. CALL TO ORDER: E. Brown called the meeting to order at 5:35 p.m.
2. ADOPTION OF AGENDA:
MOTION: That the agenda for the Board meeting of May 20, 2009 be adopted as written.Moved: S. Staresina Seconded: J. Mapplebeck Carried
3. ADOPTION OF MINUTES:
MOTION: That the minutes of the Board meeting on April 15, 2009 be adopted as written.Moved: J. Bennest Seconded: S. Staresina Carried
(a) Correspondence Requiring a Response None.
(b) Correspondence Sent: P. Johnson has written letters of thanks for generous donations to: ODCEDS, Kiwanis, Rotary Club, and Oliver Parks and Recreation Society.
E. Brown has written a letter to Terry Irvine in response to her concerns about the appearance and rental of the Quail’s Nest.
5. TREASURER’S REPORT
(a) Financial Statement
The Treasurer outlined the report to the end of April, 2009 with total value in all accounts of $39 359.25.
MOTION: That the Treasurer’s report dated April 30, 2009 be approved and further that the actions taken by the Treasurer on behalf of the Society be authorized and the bills be paid.Moved: J. Bennest Seconded: J. Mapplebeck Carried
(b) Motion to Restrict Funding
MOTION: That $5000 received from the BCAC as a supplement be diverted into a GIC/Term and be notated as restricted for future use beyond the next fiscal year.Moved: J. Bennest Seconded: S. Staresina Carried
6. BUSINESS ARISING FROM THE MINUTES
(a) Sound Equipment: The Performance committee (S. Franks and H. Fink) recommended that a ‘Yamaha Stagepas 500’ be obtained.
MOTION: That the Board authorize a budget of $2000 and the portable sound system be purchased as soon as possible.Moved: S. Franks Seconded: H. Fink Carried
(b) Assembly of BC Arts Councils Conference Report:
Verbal reports were given by J. Mapplebeck, S. Staresina, J. Bennest, and B. Mapplebeck. E. Brown read a written report submitted by P. Johnson..
(a) Finance Committee:
The DAP Grant Application Committee has handed over the application to a two-person Executive group of President and Secretary for final review and mailing of application. Total application request is for $13,187.00 for repairs to the roof and installation of a kitchen.
(b) Fundraising: Jan indicated Kiwanis needs letter of intent from OCAC regarding the proposed mural as soon as possible. Kiwanis has been thanked for their letter of support submitted with the DAP Grant application.
The Penticton Concert Band has offered to perform a benefit concert for the OCAC at the Venables Auditorium. Volunteers will be needed to organize and publicize the event (date: December 11 or 12). E. Brown will talk to South Okanagan Concert Society and report at the June Board meeting. Volunteers will be solicited at this month’s Arts Jam.
MOTION: That the priority of capital projects be: Roof Repair, Security, Landscape Plan, Kitchen Renovation, Site Clearing and Landscape completion.Moved: J. Bennest Seconded: J. Kreut Carried
Volunteers are needed for the various capital projects.
H. Fink volunteered to receive – by email or telephone – and keep a record of volunteer workers’ hours on a month by month basis.
S. Staresina indicated spring work party would take place during the week of June 8th
The Oliver Chronicle has issued the annual Oliver Visitors Guide that features an Arts Council display ad and arts events. A meeting with the publisher Susan Valentine is yet to be scheduled (to develop an arts page in the Chronicle).
All programme ads should carry logos and acknowledgements of our patrons.
Coffee House – Penny Johnson performs June 25 at the Studio Building at 7:00 p.m. Admission is $10 at the door (refreshments included)..
Showcase of Talent (part 2) occurs June 11 at the Studio Building.
Music in the Park: The Penticton Concert Band kicks off the concert series Thursday July 9 at 6:30 p.m. at the CPR Station.
MOTION: That B. Mapplebeck be paid $50 for tuning the piano in the Studio Building .Moved: S. Franks Seconded: S. Staresina Carried.
(f) Fall Art Show
Registration forms are available at Handworks Gallery and have also been widely distributed.
8. NEW BUSINESS
(a) Search and Rescue
MOTION: That the Treasurer be empowered to continue preliminary talks with Oliver Osoyoos Search & Rescue, Town of Oliver/RDOS for the outside security storage of two licensed road vehicles, any contract arrangement subject to final approval by OCAC Board.Moved: S. Staresina Seconded: H. Fink Carried
(b) Grad Decorations Donation: The OCAC is offering the SOSS Grad Decorating committee the decorations from the Rotary Auction. Sally reported that an offer had been made but there has been no response yet.
9. NEXT MEETINGS
June Arts Jam! is Monday June 29 at 6:00 p.m. (Note time change.) This is a BBQ with invited guests.
S. Staresina and J. Bennest will prepare dinner and present a budget at next Board. (Potluck on certain items.)
Arts Jam!: Monday May 25, 9:30 a.m. @ QNAC
Board Meeting: Wednesday June 17, 5:30 p.m. @ QNAC
Arts Jam!: Monday June 29, 6:00 p.m. @ QNAC
MOTION: That the meeting be adjourned, at 8:35 p.m.Moved: E. Brown Carried.